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Three Technology Solutions to Keep Under-Staffed Offices Safe

Three Technology Solutions to Keep Under-Staffed Offices Safe

As remote work continues to be the norm, businesses are finding that as their office operates with a reduced workforce, there may be no one on-site to address the issues they cause when unexpected events happen. When you take advantage of the right technology, leaving your office understaffed doesn’t mean it is left unattended. Here are three technology solutions that can help your office operate at peak efficiency as your team works remotely.

Security Cameras

When people think about webcams and South Dakota, they usually focus on the scores of webcams, capturing our exciting places and events. However, as many businesses embrace social distancing, security cameras are gaining popularity.

Let go of your memories of 1990 CCTV’s with their low-resolution images. Recording technology has come a long way, and this generation of security cameras are firmly located in the digital age. When we install security cameras, combined with digital video recorders (DVRs), it eliminates the need to store bulky videotapes or limit how much you can record or how long you can save your data, all while capturing high-quality video. On top of that, you can access your live feeds securely from any Internet-connected device.

Due to social distancing, there has been a reduction of foot traffic on the street, causing some businesses to feel vulnerable. This can give opportunists the feeling that they can behave in a manner that they might not have done when the buildings and streets were more populated. Many businesses are discovering having someone in the office watching the business, even informally, increased the feeling of being secure.

As businesses continue to social distance, security cameras are coming to the forefront of companies to keep an eye on their offices. In the environment created by the coronavirus, security cameras have evolved to fill the gap left by a reduced workforce. They should be part of your overall security plan.

UPS Devices

Power outages are never a good thing, but at least if your team is in the office when it happens, they can attempt to mitigate any issues due to the sudden loss of power. As a Rapid City business owner, our state's extreme weather isn't going to be a surprise to you. Still, you never know when the power may be affected by South Dakota's challenging climate. 

As more of your team work remotely, a power loss can be problematic, as there's no one on-site to address the issue. While remote monitoring can solve a wealth of problems even before they cause you any issue, there is little they can do if you have no power. A UPS (Uninterruptible Power Supply) device can make the difference between a sudden shut down of your critical systems and a controlled one, giving you time to get all your ducks in a row.

When choosing a UPS device, some things to consider are:

  • Investing in a Lithium-ion UPS device that offers greater life expectancy, fewer maintenance requirements, and additional savings.
  • Remembering that a UPS device isn't a generator. A UPS device is designed to provide temporary power (think minutes, not hours)
  • Likewise, a surge protector isn’t a UPS device. A surge protector will only protect your system from a power surge, not provide temporary power during an outage.

Collaboration Tools

One of the advantages of working together in one location is communicating seamlessly with your team. Have a question? You can walk over to their desk and have a discussion. Something doesn’t look right in a doc? Pull it up on their screen, point to the issue, and get it resolved. 

However, with everyone working in different locations, traditional methods of collaboration are no longer viable. This is where your productivity suites such as Microsoft 365 can help your team, remote and in-office, communicate and collaborate with your clients.

As a cloud-based application, Microsoft 365 offers a variety of tools which help your remote team feel and act as if they are still in the office:

  • Team members can work together on the same document, and even make changes in real time.
  • With SharePoint or OneDrive, all your work is automatically saved, backed up and accessible from nearly any device. This means you're never out of touch, even if you’re out of the office.
  • Microsoft Teams goes beyond offering a simple chatroom function for your team. You can also host video conferencing, and Teams works seamlessly with Microsoft 365, increasing its functionally.

Having a remote workforce doesn't mean your business and team need to feel isolated. KT Connections offers a wealth of technology solutions to keep your team connected and provide your clients with the service they expect and deserve. Stop worrying about leaving your business unsupervised; call 888-891-4201 for security and productivity solutions today.

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