Have you checked your Google Calendar recently? Google has given the app quite the polish, both visually and functionally--particularly for those who use its business-grade G Suite for maximum productivity. How will you use this revamped version of Google Calendar for your organization? Let’s find out!
If you take a look at the web application by going to http://calendar.google.com, you might notice that it looks a little familiar. That’s right--it took a page out of its mobile app’s book and looks quite similar to it now. You’ll first notice the color palette, which is quite pleasing to the eye, as well as the slick responsive look which adjusts itself to the size of your browser window.
The actual functionality of it, though, is what businesses will find most useful about the new Google Calendar. Your calendar can now tell you specific details about the rooms in which any events are taking place, including audio equipment, the room name, the location, and other accommodations. This works when both confirming appointments or meetings so that you’ll have the technology at your disposal to make the most effective presentation, but it’s also effective for helping your employees schedule meetings in advance, as all of the information about each of the meeting spaces can be seen at a glance.
Furthermore, all of the contact information for each of the attendants can be seen simply by hovering over their names in Google Calendar. These calendar invites can also be customized with rich text formatting and hyperlinks, allowing for more dynamic event invitations than ever before.
Perhaps the most interesting new feature offered by the updated Google Calendar is the ability to manage multiple calendars. Imagine being able to take a look at each of your employees’ schedules side-by-side. This type of convenience is an incredible way to take advantage of a familiar application. In particular, it’s great for administration, as they may be responsible for delegating responsibilities and scheduling tasks.
G Suite administrators can implement all of these changes, but if you need a hand with it, KT Connections is happy to help. To learn more, reach out to us at 605-341-3873.
Rodd Ahrenstorff is the Director of Business Operations for KT Connections, as well as a member of the company’s ownership team starting in 2014. Rodd has been working in the computer and telecommunication fields for over twenty years—a term during which he has held a number of leadership positions. In the past, he has served as a broadcast television engineer, an systems architect, and most recently Director of Information Technology, including a role as a HIPAA Security Officer for behavioral health and multi-specialty medical providers.