It is an expectation for the modern business to rely on the Internet in order to complete its daily function. As a result, anytime there is an Internet outage, many employees may find themselves lacking purpose or direction. However, a lack of Internet doesn’t have to mean a lack of productivity. For this week’s tip, we’ll review some ways your staff can be productive without an Internet connection.
Keeping Things Organized
Office clutter happens. It is the natural side effect of a team being focused on getting task after task completed. If the files on your local network need some reorganization, or the workspace itself needs a little TLC, an Internet outage provides an ideal time to tidy things up a bit.
A tidy workspace will benefit the organization as a whole, as well as each employee. After all, the fewer distractions that an employee has on their desk, the easier it is for them to stay focused (and the easier it is for someone else to find a resource should that employee be away from the office that day).
Furthermore, it is much easier for one to find things in an organized closet or cabinet than one that has everything thrown in and piled up without any rhyme or reason, which translates to saved time. Using the time that the Internet is down to go through your storage and organize it will allow you to achieve an important task without sacrificing another.
If you can still access your internal network’s data storage, an Internet outage also presents the opportunity to reorganize this storage space as well. Using folders to organize the files on your desktop into a logical system of categorization will also help you to find them later when they can be used to achieve something.
While technology has enabled businesses and their employees to experience greater connectivity than ever before, this has also contributed to the seemingly opposite effect of creating some barriers between team members as well. After all, it is much harder to build the interpersonal relationship that develops into the synergism that you want and expect from your team when most of their communication takes place through a screen. Additionally, this synergism will often have a positive benefit when collaboration is part of your team’s responsibilities. Therefore, it only makes sense to encourage the development of these interpersonal relationships when the Internet doesn’t allow for typical workplace duties to be completed.
As they wait for their Internet access to come back, your team can hold meetings that don’t need the Internet in order to be run. These meetings could even be relatively simple brainstorming sessions where new ideas can be shared freely. Alternatively, you might encourage your teams to reach out to departments they don’t often do business with in order to get to know the other people who work alongside them.
This can benefit management as much as it benefits the workforce. If you and the rest of your management team reach out to employees with the intent of getting to know each other better, you can better shape your management style. By doing so, you encourage your employees to be more engaged and communicative, and you can personalize your approach to each employee for the highest impact.
While there are times that an improperly used mobile device can be a detriment to office focus and productivity, there are also times that these devices, leveraged properly, can be your best bet if you want productivity to be preserved. Mobile devices provide the chance that, if your business’ Internet should fail, your employees could continue their work. With the right proactive planning, your workforce could continue their tasks through the use of their own mobile data, with reimbursement dictated by a Bring Your Own Device strategy, or on a device that your company provides. If you’d like help in developing any of these measures, KT Connections can provide that assistance.
In the meantime, what do you do to help stay productive when the Internet fails? Share some of your ideas with us in the comments!