Most businesses rely on email in at least some capacity. Nowadays, organizations often choose to outsource the management of their email servers, including their hosting, to other organizations, most notably cloud providers for ease of use. Here are some of the benefits that you can gain from switching your in-house email management to a cloud-based email server.
It’s Less Expensive
If we asked you how old your exchange server is, would you be able to fit the number of years on one hand? There is a fair-enough chance that it’s an older piece of hardware, which means that it inevitably costs more to run and maintain. Older technology tends to break down more often, and it can quickly become an asset sink in the long run. Not only is it an expensive approach to email management, but it’s also an outdated practice. Why host your email server in-house when you have so many great cloud providers like Microsoft and Google that can accomplish the same task in a better way?
Control Is a Non-Issue
Having an in-house server comes with more control, but this is something that is constantly changing. Cloud-hosted solutions often come with many customization options. Additionally, you’re protected against the problems that could arise from having a physical server unit. Think about a power outage or a fire, for example. A cloud-based email server can continue running even when the conditions for an in-house server unit aren’t ideal.
A cloud email solution also comes with various protections against online threats, like viruses and malware. Since email is such an important part of any business venture, it must be isolated from other parts of your infrastructure so as not to jeopardize your network.
Less On-Premise Infrastructure
Your employees need constant access to data, including email. While each system is responsible for one particular goal, progress can come undone if even one of these systems fails to function properly. If your email server encounters trouble, it needs to be fixed, as communications could be halted. This could lead to miscommunications and work not being done properly, causing tasks to be repeated and time being wasted. Thanks to the cloud eliminating many of the components found in the traditional in-house infrastructure, you’ll be able to keep it as simple as possible. You won’t miss maintaining multiple hardware solutions on a day-to-day basis.
Does your business need a hand with email server management? To learn more, reach out to KT Connections at 605-341-3873.